BY-LAWS

ARTICLE I

Membership 

 

Section 1. Eligibility.    There shall be four types of membership:  

Individual membership is open to all persons eighteen (18) years of age and older who are in good standing with The American Kennel Club and who subscribe to the purposes of this Club. Ownership of a Bearded Collie is not necessary for membership.

Household or joint membership is open to two persons over 18 years of age living in the same household who are in good standing with The American Kennel Club and who subscribe to the purposes of this Club. Each member of the household or joint membership is entitled to a separate vote. Ownership of a Bearded Collie is not necessary for membership.

Associate membership is open to all persons eighteen (18) years of age and older who are in good standing with The American Kennel Club and who subscribe to the purposes of this Club. This is an optional choice without voting privileges or the right to hold office. Ownership of a Bearded Collie is not necessary for membership.

Junior membership will also be available (without voting privileges or the right to hold office) for persons between the ages of ten (10) and eighteen (18) years of age who are in good standing with The American Kennel Club, who subscribe to the purposes of this Club and who reside at the same address as an adult member. Junior members may automatically convert to individual membership upon reaching their eighteenth (18th) birthday. Ownership of a Bearded Collie is not necessary for membership. While membership is to be unrestricted as to residence, the Club's primary purpose is to be a representative of the breeders and exhibitors, and fanciers in its immediate area.

 

Section 2. Dues.   Membership dues shall be established by the Board of Directorsand shall include rates for individual regular (voting) membership, household or joint regular (voting) membership, associate individual non-voting membership, associate joint non-voting membership, combination joint membership (1 voting and 1 associate member within a household) and junior membership, but in no case shall the annual dues exceed $30 for a single membership, $45 for a household or joint membership, $22.00 for an associate single membership, $ 38.00 for a joint associate membership and $15 for a junior membership. During the first to the fifteenth of October, the Treasurer will send to each member a statement of dues for the ensuing year. Dues are payable on or before the 15th day of January of each year. No member may vote whose dues are not paid for the current year.
 
Section 3. Election to Membership.   Each applicant for membership shall fully complete a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by the Constitution and By-laws and the Rules of The American Kennel Club and the Chicagoland Bearded Collie Club. The application shall state the name, address and occupation of the applicant and it shall carry the endorsement of two members in good standing. Accompanying the application, the prospective member shall submit dues payable for the current year. All applications are to be filed with the Secretary and presented to the Board, who will make a recommendation to the membership. Each application is to be read at the first meeting of the Club following its receipt and published in the next newsletter. At the next Club meeting the application may be voted upon by secret ballot and affirmative votes of three-fourths (3/4) of the members present and voting at that meeting shall be required to elect the applicant. Applicants for membership shall not be present during the voting process. Any member who objects to the granting of membership to an applicant after reading of the application at the club meeting following its receipt, may file an objection in writing together with reasons for such objection with the Secretary within 30 days. The Secretary shall notify the entire board of such objection before an application is approved or rejected. Applicants for membership who have been rejected by the Club shall be notified in writing by the President and shall have their dues returned and may not re-apply within six months after such rejection.
 
Section 4. Termination of Membership.   Membership may be terminated:
 
  (a) By Resignation.    Any member in good standing may resign from the Club upon written notice to the Secretary; but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and they become incurred on the last day of each March.
 
  (b) By Lapsing.    A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid sixty (60 days after the 15th day of December of the current year. However, upon written request the Board may grant an additional sixty (60) days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any club meeting whose dues are unpaid as of the date of that meeting.
 
  (c) By Expulsion.    A membership may be terminated by expulsion as provided in Article VI of these By-Laws.
 
   

ARTICLE II

Meetings and Voting

Section 1. Club Meetings.    Meetings of the Club shall be held at least six times each year in the Greater Chicagoland, IL area at such hour and place as may be designated by the Board of Directors.  Notice of such meeting shall be published by the Secretary at least ten (10) days prior to the date of the meeting.  The quorum for such meetings shall be twenty percent (20)% of the regular (voting) members in good standing.
 
Section 2. Special Club Meetings.    Special Club Meetings may be called by the President, or by a majority vote of the members of the Board. Such special meeting shall be held in the Greater Chicagoland, IL area at such place, date and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such meeting shall be mailed by the Secretary and said notice shall state the purpose of the meeting, and no other Club business may be transacted thereat. The quorum for such meeting shall be twenty percent (20%) of the regular (voting) membership.
 
Section 3. Board Meetings.    Meetings of the Board of Directors shall be held at least six (6) times a year in the Greater Chicagoland, IL area, at such hour and date as may be designated by the Board.  Written notice of such meeting shall be mailed by the Secretary at least five (5) days prior to the date of the meeting.  The quorum for such a meeting shall be a majority of the Board.
 
Section 4. Special Board.    Special meetings of the Board may be called by the President, or shall be called by the Secretary. Such special meetings shall be held at such place, date and hour as may be designated by the person authorized herein to call such meeting. Notice of such meeting shall be published by the Secretary at least five (5) days  and not more that ten (10) days prior to the date of the meeting.  Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat.  A quorum for such a meeting shall be a majority of the Board.
 
Section 5. Voting.   Each regular member in good standing whose dues are paid for the current year shall be entitled to one (1) vote at any meeting of the Club at which he/she is present.  A maximum of two (2) votes shall be entitled for each household or joint membership.  Associate membership and junior membership shall exclude the right to vote.  Proxy voting will not be permitted at any Club meeting or election. 
   

ARTICLE III

Directors and Officers

Section 1. Board of Directors.    The Board shall be comprised of the President, Vice-President, Secretary, Treasurer, Immediate Past President, and four (4) other persons all of whom shall be members in good standing and all of whom shall be elected for a one-year term at the Club's annual meeting as provided in Article IV and shall serve until their successors are elected.  General management of the Club's affairs shall be entrusted to the Board of Directors.  The Immediate Past President shall have the same voting status as the rest of Board. 
 
Section 2. Officers.    The Club's Officers, consisting of the President, Vice-President, Secretary and Treasurer shall serve in their respective capacities both with regard to the Club and its meetings and the Board and it meetings. 
   
  (a) The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these by-laws
 
  (b) The Vice-President shall have the duties and exercise the powers of the President in case of the President's death, absence or incapacity and shall oversee all committees.
 
  (c) The Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club.  He/she shall have charge of correspondence, notify members of meetings, notify new members of their election to membership of the Club with their addresses, and carry out other duties as are prescribed in these by-laws.
 
  (d) The Treasurer shall collect and receive all moneys due or belonging to the Club.  He/she shall deposit same in a bank designated by the Board, in the name of the Club.  His/her books shall always be open to inspection of the Board and he/she shall report to them at every meeting the condition of the Club's finances and every item of receipt or payment not before reported; and at the annual meeting he/she shall render an account received and expended during the previous year.  The Treasurer shall be bonded in such amount as the Board of Directors shall determine, if the Board deems it necessary. 
 
Section 3. Vacancies.    Any vacancies occurring on the Board or among the officers during the year shall be filled until the next annual election by a majority vote of all of then members of the Board at its first regular meeting following the creation of such a vacancy, or at a Special Board Meeting called for that purpose, except that a vacancy in the office of President shall be filled automatically by the Vice-President, and the resulting vacancy in the office of Vice-President shall be filled by the Board. 
   

ARTICLE IV

The Club Year, Annual Meeting, Elections

Section 1. Club Year.    The Club's fiscal year shall begin on the first day of January and end on the 31st day of December.  The Club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
 
Section 2. Annual Meeting.    The Annual Meeting shall be held in the month of December at which Officers and Directors for the ensuing year shall be elected by secret, written ballot from among those nominated in accordance with Section 4 of this article.  They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to his successor in office all properties and records relating to that office within thirty (30) days after the election.
 
Section 3. Elections.   The nominated candidate receiving the greatest number of votes for each office shall be declared elected.  The four (4) nominated candidates for other positions on the Board who receive the greatest number of votes for such positions shall be declared elected.  Ballots shall be counted as described in Section 4 of this Article.
 
Section 4. Nominations and Ballots.    No person may be a candidate in a Club election who has not been nominated.  During the month of September, the Board may select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be a member of the Board.  The Secretary shall immediately notify the committee and alternates of their selection.  The Board shall name a Chair for the Committee and it shall be his/her duty to call a committee meeting which shall be held on or before November 1st. 
 
  (a) The Committee shall nominate one (1) candidate in each office, and four (4) candidates for four (4) other positions on the Board and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing.
 
  (b) Upon receipt of the Nominating Committee's report, the Secretary shall before November 30th notify each member in writing of the candidates so nominated.
 
  (c) Additional nominations of eligible members may be made by written petition addressed to the Secretary and received at his/her regular address on or before the regular December club meeting, signed by five percent (5%) of the members in good standing and accompanied by the written acceptance of each such additional nominee signifying his/her willingness to be a candidate.  Additional nominations of eligible members may also be made at the December meeting by any member in attendance provided that the person so nominated does not decline when his/her name is proposed, and provide further that the proposer presents to the Secretary a petition containing the signatures of five percent (5%) of the members in good standing.  If the proposed candidate is not in attendance at this meeting, his proposer shall present to the  Secretary a written statement from the proposed candidate signifying his/her willingness to be a candidate.  No person may be a candidate for more than one position, and the additional nominations which are provided for herein may be made only from among those members which have not accepted a nomination of the Nominating Committee.
 
  (d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this section.
 
  (e) If no additional nominations are received, the slate submitted by the Nominating Committee will automatically be elected.
 
  (f) If one or more valid additional nominations are made, the Secretary shall prepare a written ballot listing in alphabetical order, all of the nominees for each position for which there have been such additional nominations.  So that the ballots remain secret, each vote after marking his/her ballot, shall fold it and place it in a approved ballot box.  The Secretary and one other member of the club appointed by the Board of Directors shall count the ballots and immediately report the results of the election to the member of the Board and each nominee and member present at the annual meeting.  After the ballots are counted, the Secretary shall keep the ballots for sixty (60) days after which they may be destroyed. 
   

ARTICLE V

Committees

Section 1. The Board may each year appoint Committee Chairs to advance the work of the Club in such matters as specialty shows, matches, obedience trails, herding, membership, and other fields which may well be served by committees.  Such committees shall always be subject to the final authority of the Board.  Special committees may also be appointed by the Board to aid its particular projects
 
Section 2. Any committee chair appointed by the Board may be terminated by a majority vote of the Board upon notice to the appointees; and the Board may appoint successors to those persons whose services have been terminated.
   

ARTICLE VI

Discipline

Section 1. American Kennel Club Suspension.    Any member who is suspended for the privileges of the American Kennel Club shall automatically be suspended from the privileges of this Club for a like period.
 
Section 2. Charges.    Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the club or the breed.  Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $10.00 which shall be forfeited if such charges are not sustained by the Board following a hearing.  The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board Meeting, and the Board  shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interest of the Club or breed, and the Board may refuse to entertain jurisdiction.  If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board or a committee of not less than three members of the Board, not less than three (3) weeks nor more than six (6) weeks thereafter.  The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his/her own defense and may bring witnesses if he/she wishes.
 
Section 3. Board Hearing.    The Board or Committee shall have complete authority to decide whether counsel may attend the hearing, but both complaint and defendant shall be treated uniformly in that regard.  Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board or Committee may by majority vote of those present issue a written reprimand and/or suspend the defendant from all privileges of the Club for not more than six (6) months from the date of the hearing. And, if it deems that punishment, insufficient, it may also recommend to the membership that the penalty be expulsion.  In such case, the suspension shall not restrict the defendants right to appear before his/her fellow member at the ensuing Club meeting which considers the Board's recommendation.  Immediately after the Board has reached a decision, its findings shall be put in written form and filled with the Secretary.  The Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any.
 
Section 4. Expulsion.    Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a board hearing and upon the Board's recommendation as provided in Section 3 of this article.  Such proceedings may occur at a regular or special meeting of the Club to be held within sixty (60) days but not earlier than thirty (30) days after the date of the Board's recommendation of expulsion.  The defendant shall have the privilege of appearing in his/her own behalf, though no evidence shall be taken at this meeting.  The President shall read the charges and the Board's findings and recommendations, and shall invite the defendant, if present, to speak in his/her own behalf if he/she wishes.  The meeting shall then vote by secret ballot on the proposed expulsion.  A two-thirds (2/3) vote of those present and voting at the meeting shall be necessary for expulsion.  If expulsion is not voted, the Board's suspension shall stand. 
   

ARTICLE VII

Amendments

Section 1. Amendments to the Constitution and By-Laws.    Amendments to the Constitution and By-Laws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by twenty percent (20%) of the regular (voting) membership. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three (3) months of the date when the petition was received by the Secretary.
 
Section 2. The Constitution and By-Laws may be amended by a two-thirds (2/3) vote of the members present and voting at any regular or special meeting called for that purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting. 
   

ARTICLE VIII

Dissolution

Section 1. Dissolution.      The Club may be dissolved at any time by the written consent of not less than two-thirds (2/3) of the member.  In the event of the dissolution other than for purposes of reorganization of the Club whether voluntary/involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any of the assets of the Club shall be distributed to any members of the Club.  After payment of the debts of the Cub, its property and assets shall be given to the Beardie Rescue Program of the Bearded Collie Club of America or a charitable organization for the benefit of dogs selected  by the Board of Directors
   

ARTICLE IX

Order of Business

Section 1. Meetings of the Club.    At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
 
    1. Roll Call   7. Election of Officers (annual meeting)
    2. Minutes of Last Meeting   8. Election of New Members
    3. Report of the President   9. Unfinished Business
    4. Report of the Secretary 10. New Business
    5. Report of the Treasurer 11. Adjournment
    6. Report of the Committees    
 
Section 2. Meeting of the Board.    At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
 
    1. Reading of Minutes of Last Meeting   5. Unfinished Business
    2. Report of Secretary   6. New Business
    3. Report of Treasurer   7. Adjournment
    4. Reports of Committees    
   

ARTICLE X

Parliamentary Authority

Section 1. Parliamentary Authority.    The rules contained in the current edition of ROBERT'S RULES OF ORDER, Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and any other special rules of order the Club may adopt. 
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